Exchange Time

Requirements

The district provides two paid exchange days (12 hours) for teachers to attend professional learning during non-contract (off-duty) time by participating in workshops, conferences, seminars, summer, evening, and weekend learning opportunities when pre-approved, completed during non-duty hours, and aligned to their T-TESS goals.

Timeline

The annual window for accruing exchange time begins the first Monday in June, following the last day of school, thru the last Friday in April. During the 2016-2017 school year, Exchange Time must be earned by Friday, April 30, 2018. Courses completed between May, and the first Monday in June are not eligible for exchange time.

Documentation

Eduphoria Strive/Workshop will serve as the official record of exchange time requirements being met by teachers during the 2017-2018 school year.

As teachers participate and complete professional learning courses pre-approved by their appraiser and aligned to their T-TESS goals, they are documented in Eduphoria Strive/Workshop.

There are two (2) ways that completed courses are documented in Eduphoria:

  • Teachers register in Eduphoria Strive/Workshop to attend pre-approved face-to-face sessions offered by the district. Upon completion of the course, the professional learning credits are added to the teacher’s transcript in Eduphoria Strive/Workshop.
  • Teachers complete the add a new portfolio entry process in Eduphoria Strive/Workshop to request credit for pre-approved out-of-district or online courses. New portfolio entries are reviewed at the district level, and upon approval, the professional learning credits are added to the teacher’s transcript in Eduphoria Strive/Workshop.

As a point of emphasis, because Eduphoria Strive/Workshop will serve as the official record of exchange time requirements being met, it is imperative that teachers participating in out-of-district and online courses complete the add a new portfolio entry no later than April 30, 2018. Reminders will be sent. This will ensure that the number of professional learning credits reflected on teachers’ transcripts is current when exchange time validation reports are run in May 2018.

Ongoing monitoring of teachers’ participation in professional learning, as part of the T-TESS process and leading to accurate documentation of exchange time, is available to appraisers through Eduphoria Strive/Workshop reporting features.

Note: The district has discontinued the use of the Individual Professional Learning Plan (IPLP) form to document exchange time; however, principals may still elect to use the IPLP for planning purposes when conferencing with the teacher.

Incomplete

Employees choosing not to meet the 12-hour exchange time requirement are docked at their daily rate of pay. Deductions are applied to June paychecks, and processed in full-day increments, not hourly.

Additional Details

Additional details associated with Exchange Time are available in the 2017-2018 Employee Handbook accessible at the following link beginning on page 29:

http://w4.aisd.net/temp/hr/employeehandbook.pdf

Should you have questions or need additional information regarding exchange time requirements specific to teachers, please do not hesitate to contact the Professional Learning Department at (682) 867-7502. Thank you!