Benefits

Department Contact:

Patrice Simmons

Benefits Specialist

(682) 867-7480
psimmon1@aisd.net

Adding/Removing Dependents

Benefit changes can only be made if you experience a valid qualifying event, such as adopting a child or getting married, ad changes must be made within 31 days of the event.

Arlington ISD Benefit Plan is a Section 125 Flexible Benefit Plan (Cafeteria Plan) allowed for under the regulation of Section 125 of the Internal Revenue code.

RULES: “Pre-tax” elections cannot be revoked or changed during the Plan Year unless there is a qualifying event. Election changes must be consistent with the event.

Supporting Documents Required to Enroll/Cancel Coverage:

Documentation of the qualifying event and dependent verification documentation must be submitted directly to the Benefits Office within 31 calendar days (including weekends and holidays) of the qualifying event date. (NOTE: All documents faxed or emailed are considered by the time stamp when they were sent whether office is closed or open.)

EXAMPLE OF QUALIFYING EVENT

REQUIRED SUPPORTING DOCUMENTATION

Birth of a Child

 

Adoption

Birth Certificate
-or-
Verification of birth facts issued by hospital

Placement for adoption paperwork -or- Legal documentation of the adoption

Death

Death Certificate

Marriage

Marriage Certificate

Divorce

Original signed divorce decree

Dependent’s enrollment in another employer’s benefits through job change or open enrollment

Proof of the enrollment including effective date of coverage, type of coverage (medical, dental, vision), and the names of dependents enrolled with their effective date of coverage.

Loss of benefits due to loss of job or loss of eligibility

Letter from former employer or print screens from insurance carriers listing:

Types of coverage lost, the last date of coverage, and the names of dependents losing coverage

**Switching plans during the plan year could cause your deductible and out of pocket limits to reset. 

EFFECTIVE DATES:

Benefits become effective the date of the event for: birth and adoption.

Marriage, divorce, and death become effective the1st of the month following the event date.

To submit a change complete the Insurance Change Form and submit with documentation to the Benefits Office via email: hrbenefits@aisd.net, fax: 682-867-4651, or by bringing the documents into the office located at:

1203 West Pioneer Parkway
Arlington, TX 76013

**No changes will be made outside of the 31 day window allowed**