The Citizens Bond Oversight Committee (CBOC) is established by the Arlington ISD Board of Trustees as an oversight committee that monitors the use of funds approved by the public in the 2019 and 2026 bond elections. This committee is established to ensure accountability and transparency to promote public confidence in the district’s use of voter-approved funds. In addition, this committee should review the needs of the district to recommend additional projects with any remaining funds including interest earned. The Board believes the function of the Committee is vital to the Board, Arlington ISD administration, and taxpayers.
Every application received by the Board will be given careful consideration. The final selection will be determined by the Board in accordance with the membership composition detailed above. In addition to Committee members, the Board may appoint Committee alternates at their discretion. Alternates may attend Committee meetings and participate in Committee discussions; however, they are not eligible to vote on Committee recommendations.
Committee members shall serve 2-year terms, and non-voting student members shall serve a 1-year term. Terms may be extended for an additional one or two years upon approval of the Board of Trustees.
Committee Charge
- Transparency and Communication
- Review periodic financial reports and check registers to ensure that proceeds are expended for the approved projects.
- Educate and inform community members on the progress of bond projects and use of funds.
- Review of Current Bond Projects
- Receive regular updates on the status of all current bond-funded projects.
- Monitor project timelines, budgets, and expenditures to ensure alignment with original expectations.
- Review progress against originally stated goals, including any changes in project scope or scheduling.
- Review of Potential Remaining Bond Funds and Interest Earned
- Review project budgets, scope, and related expenditures to determine savings.
- Receive reports on potential Bond interest earned.
- Determine Allowable Use of Excess Bond Funds/Interest
- Work with the administration to understand the legal ramifications and means for reallocating remaining bond funds or interest earned from the bond funds.
- Establish Criteria and Identify Potential Projects for Excess/Interest Funds
- Review previously deferred projects or projects that were not funded in the original 2019 or 2026 bond programs.
- Determine if projects not included in the original scope are still necessary.
- Receive reports from district administrators regarding the current needs of the district.
- Report to the Board of Trustees
- Prepare and present an annual report to the Board of Trustees and the public that includes:
- A summary of completed and ongoing projects
- Updates on expenditures and budget adherence
- Recommend projects to be funded by excess Bond funds/interest
- Report Historically Under-utilized Business Participation (HUB)
- Highlight any concerns or recommendations related to Bond program effectiveness or integrity.
- If needed for timely decisions, collaborate with district administrators to provide additional recommendations to the Board of Trustees as appropriate.
- Prepare and present an annual report to the Board of Trustees and the public that includes:
Committee Meeting Format and Structure
All meetings of the Committee will start at 5:00 PM and shall be open to the public. The estimated meeting duration shall be approximately two hours but can be subject to change depending on the needs and/or progress of the committee.
Each meeting shall limit presentation time from administration to a maximum of 30 minutes. Each meeting shall ensure a minimum of 30 minutes of engagement work time designated so that committee members can review financial information, ask questions of district staff related to the 2019 and 2026 Bond Programs and have work time designated to develop to develop recommendations based on observations made from the data and reports that have been reviewed/presented.
