Facility Usage and Rental Requests

Guidelines for All Facility Rentals

• Please review our Facility Use Terms and Fees with the included Facility Use Agreement
  • All organizations must complete the Facility Use Agreement after reviewing the Facility Use Terms and Fees
  • The District reserves the right to refuse usage if deemed in the best interest of the District.
• Organizations should first contact the desired campus to check for availability. 
  • Immediately after contacting the campus, your FMX Facility Rental Request should be submitted.
• Requests must be made no less than four weeks in advance via the FMX platform
• Payment is due no less than two weeks prior to the event date
• Insurance is required for all organizations on all rentals
• Rates are determined by the type of organization and include facility and personnel fees 
• AISD Athletic Facilities are not available for adult play

Insurance Requirements

All rentals require commercial general liability insurance from a company licensed in the State of Texas. The renter shall provide the District with a Certificate of Insurance providing the following:

• Arlington Independent School District listed as Certificate Holder and as an Additional Insured
  • Arlington ISD
    690 E. Lamar Blvd, Arlington, TX 76011
• Wavier of Subrogation endorsement in favor of the District
• Coverage as listed below:
  

  $1,000,000	Aggregate General Liability
  $1,000,000	Products and Completed Operations Aggregate
  $1,000,000	Personal Injury and Advertising Liability
  $1,000,000	Per Occurrence General Liability
  $100,000	Damage to Rented Premises
  $5,000	Medical Expense

Self-insured entities must provide a letter to the District annually.

FMX (Submitting a Rental Request)

Rental requests are made through the FMX platform and will be directed to the appropriate personnel for approval. 

• Register for an FMX Account
  • Note: when registering, you will need to have a PDF copy of your insurance and W-9 available for upload.
• Login to your existing FMX Account

Payment

Payment is due no less than two weeks prior to the event date. For full details, please refer to our Facility Use Terms and Fees. AISD Facility Rentals accepts online payments through MySchoolBucks.